Quilt Entry Rules – QEXIII Smithtown Stitchers, Inc.
October 25th 10am-5pm and October 26th 10am-4pm
1. All Entrants must be Guild Members in good standing. Quilts must be made in whole or part by the member submitting
the entry. Entries made in part must be in the Group or Professionally Quilted category.
2. Due to time limitations, only 120 items can be judged. Judged items will be taken on a first come, first served basis.
3. All items must be finished, clean, odor-free, and undamaged to be shown or judged. The Guild reserves the right to
reject or reclassify any entry.
4. Each entry must be submitted in its own pillowcase or cloth bag. Two identification tags will be mailed to you. One is to
be pinned to the back, lower right corner of the quilt. The other label should be pinned to your pillowcase/cloth bag. This
must be done prior to quilt drop-off.
5. Quilt ID Tags (Refer to section 4) will be mailed to you prior to Quilt Drop-Off & Registration. Please include a SASE with
your Entry Form, so that we can expedite this. A four inch (4”) sleeve must be firmly sewn to the back of each quilt for
hanging. An entry without a sleeve will not be accepted for the Show.
6. NO Tied Quilts and NO Quilt-Kit Quilts will be judged.
7. The Judges are not bound to award ribbons in a specific category if the number or quality of the entries in a category
does not warrant the award. All categories will be judged. If your quilt is being judged, you must cover your name/quilt label
on the back with a piece of cloth, so that your name can not be viewed by the Judges. Please fill in all areas of the
information requested so that your quilt may be judged and displayed properly.
8. All entrants are responsible for the delivery and pick-up of their quilts. All quilts must hang for the duration of the show,
and will be returned after the show on Sunday. No quilts will be returned without a receipt.
9. Every reasonable effort will be made to safely display and protect your quilt between the time of receipt and the time of
pick up. However, the Smithtown Stitchers, Inc. and the Exhibition venue are not responsible for loss or damage to any
quilt. You are responsible for insuring your quilt.
10. SSQG QEXIII Categories are defined as follows:
a) Appliqué - Quilt is more than 50% appliqué
b) Group Quilt - More than one person participated in the construction of this quilt. Quilted and/or Pieced by more than one
Quilter; pieced by one individual, and quilted by another, but not a Professional Quilter. ALL parties must be members of
Smithtown Stitchers, in good standing.
c) Innovative/Art – Quilt reflects noticeable deviation from traditional patterns and sets. This category may include multiple
techniques.
d) Mixed – This category includes any quilt that does not fit into another category (i.e. Crazy Quilt, Painted, Whole Cloth,
Pictorial, Story Quilt, Memory or Photo Quilt) and quilts that are a balanced combination of more than one technique.
e) Pieced – Quilt is more than 50% pieced.
f) Professionally Quilted – Hand or Machine Quilted by a Professional, other than yourself, who has accepted payment for
the quilting.
g) Miniature – Each block must be less than 5”. Each side must be less than 25”. Note: a small version of a bed-size quilt.
h) Dolls – Judged.
i) Wearable’s – Includes Clothing and Accessories such as Purses, Bags, and Hats – It must be “wearable”.
j) First Quilt – Defines a first quilt that was completed by the Artist.
k) Original Design – Item was entirely conceived and designed by the Artist; not reproduced from a pattern, book, magazine,
etc.
11. Quilt Drop-Off Location: Maryellen Sinkus’ house, 19 Oaktree Dr, Smithtown, NY (631-656-6549)
Drop-Off Dates and Times:
Monday Oct 13th 2008 4:00pm – 6:30pm
Tuesday Oct 14th 2008 6:00pm – 8:30pm
Thank you for choosing to participate in Smithtown Stitchers’ 13th Quilt Extravaganza.
SSQG QEXIII Quilt Show Committee
October 25th 10am-5pm and October 26th 10am-4pm
1. All Entrants must be Guild Members in good standing. Quilts must be made in whole or part by the member submitting
the entry. Entries made in part must be in the Group or Professionally Quilted category.
2. Due to time limitations, only 120 items can be judged. Judged items will be taken on a first come, first served basis.
3. All items must be finished, clean, odor-free, and undamaged to be shown or judged. The Guild reserves the right to
reject or reclassify any entry.
4. Each entry must be submitted in its own pillowcase or cloth bag. Two identification tags will be mailed to you. One is to
be pinned to the back, lower right corner of the quilt. The other label should be pinned to your pillowcase/cloth bag. This
must be done prior to quilt drop-off.
5. Quilt ID Tags (Refer to section 4) will be mailed to you prior to Quilt Drop-Off & Registration. Please include a SASE with
your Entry Form, so that we can expedite this. A four inch (4”) sleeve must be firmly sewn to the back of each quilt for
hanging. An entry without a sleeve will not be accepted for the Show.
6. NO Tied Quilts and NO Quilt-Kit Quilts will be judged.
7. The Judges are not bound to award ribbons in a specific category if the number or quality of the entries in a category
does not warrant the award. All categories will be judged. If your quilt is being judged, you must cover your name/quilt label
on the back with a piece of cloth, so that your name can not be viewed by the Judges. Please fill in all areas of the
information requested so that your quilt may be judged and displayed properly.
8. All entrants are responsible for the delivery and pick-up of their quilts. All quilts must hang for the duration of the show,
and will be returned after the show on Sunday. No quilts will be returned without a receipt.
9. Every reasonable effort will be made to safely display and protect your quilt between the time of receipt and the time of
pick up. However, the Smithtown Stitchers, Inc. and the Exhibition venue are not responsible for loss or damage to any
quilt. You are responsible for insuring your quilt.
10. SSQG QEXIII Categories are defined as follows:
a) Appliqué - Quilt is more than 50% appliqué
b) Group Quilt - More than one person participated in the construction of this quilt. Quilted and/or Pieced by more than one
Quilter; pieced by one individual, and quilted by another, but not a Professional Quilter. ALL parties must be members of
Smithtown Stitchers, in good standing.
c) Innovative/Art – Quilt reflects noticeable deviation from traditional patterns and sets. This category may include multiple
techniques.
d) Mixed – This category includes any quilt that does not fit into another category (i.e. Crazy Quilt, Painted, Whole Cloth,
Pictorial, Story Quilt, Memory or Photo Quilt) and quilts that are a balanced combination of more than one technique.
e) Pieced – Quilt is more than 50% pieced.
f) Professionally Quilted – Hand or Machine Quilted by a Professional, other than yourself, who has accepted payment for
the quilting.
g) Miniature – Each block must be less than 5”. Each side must be less than 25”. Note: a small version of a bed-size quilt.
h) Dolls – Judged.
i) Wearable’s – Includes Clothing and Accessories such as Purses, Bags, and Hats – It must be “wearable”.
j) First Quilt – Defines a first quilt that was completed by the Artist.
k) Original Design – Item was entirely conceived and designed by the Artist; not reproduced from a pattern, book, magazine,
etc.
11. Quilt Drop-Off Location: Maryellen Sinkus’ house, 19 Oaktree Dr, Smithtown, NY (631-656-6549)
Drop-Off Dates and Times:
Monday Oct 13th 2008 4:00pm – 6:30pm
Tuesday Oct 14th 2008 6:00pm – 8:30pm
Thank you for choosing to participate in Smithtown Stitchers’ 13th Quilt Extravaganza.
SSQG QEXIII Quilt Show Committee
